The buyer bears the risk of eligible contracts, as the supplier is not encouraged to control costs or to conclude them prematurely or in a timely manner. The buyer must monitor and manage the contract closely. An agreement must be intentional or serious. In the business sector, it is considered that the parties intend to enter into a contract. Contract duration, milestones, delivery times, response time. A contract is made on the basis of an “offer” and “acceptance” and as part of the acquisition into the United Nations system; it is a written document containing the agreement and trade conditions between the United Nations and the supplier and serving as proof of commitment. The usual contractual instruments among United Nations agencies are P.O.s, service and works contracts, LTS, system contracts, framework orders, leases, etc. for goods, services and works. The terms and conditions of sale refer to a type of contract, such as service contracts. B, merchandise orders, software licensing agreements, rental or rental of office space, etc. In the case of complex contracts, a copy of the draft contract should be shared with the supplier. It is recommended that the supplier be given sufficient time to review the draft treaty and that all proposed amendments or amendments to the text be presented in writing and justified. When the supplier raises a legal issue at this stage, the public procurement officer should ensure that appropriate consultation takes place.
An offer is an indication from a person to another person of his willingness to bear without further negotiation under certain conditions. A contract is entered into when there is an explicit or tacit agreement; Acceptance can be achieved through the benefit. A contract must be entered into when the supplier has informed the supplier of the acceptance of an offer. A unit rate contract is a contract by which the supplier undertakes to provide goods/services/works at fixed unit prices and the final price depends on the quantities required to carry out the work. Large changes in volume can lead to decreases or increases in unit prices. In some organizations, repaid loan contracts are used to assign a public institution, university or other legal model (at least three employees) to provide advisory services to selected individuals to support certain services for a period of time. This is a letter from a UN organization to a potential supplier that recognizes the willingness and ability to enter into a contract. This contractual instrument poses a significant risk and can therefore only be used after careful risk assessment and approval from the appropriate delegated authority. It should only be used in exceptional cases and when time does not allow the contract to be executed, but the need requires an immediate binding agreement to allow the supplier to initiate the execution of the contract before the contract is signed by all parties.
The most important principle is that a letter of intent should never be sent until the awarding entity has received permission from the relevant agency or delegated authority. When a declaration of intent is used, it is a good practice: to develop a basis for agreement on all issues using compromises and concessions. Once an agreement has been reached, including the development of the contract for the various consultants/service contracts, appropriate procedures must be followed to ensure that there are no negotiations on issues that have already been agreed at the appeal stage and that the parties are aware of their respective rights and obligations.